The Business Owner’s Cheatsheet: Why You Need a Business Mailing Address
- Jun 6
- 3 min read
Updated: Jun 9
Your home address does not need to be in your next email campaign.
It’s 8 pm (20.00 for my European peeps), and I’m staring at the email platform I’m about to use for a new marketing push… when it hits me: my personal home address would be listed at the bottom of every. single. email.
Cue the forehead slap.
This was all fine and dandy when I was a small business and my clients were like family, but once I decided to expand and grow my biz, the idea of my address floating around the internet all willy-nilly, was a bonafide "Oh hellz no" moment.
If you're a business owner or freelancer using email marketing, client contracts, or even shipping tools, there’s a good chance your personal address is out there more than you'd like. And sadly, nowadays, we can't be too careful. You taught us that (no, not you, but You).
The good news? There are plenty of easy, affordable ways to get a business-friendly address that will keep the creepers at bay.
So, let's start from the beginning...
Why You Need a Non-Home Mailing Address
Here’s the short list:
Privacy: Keep your personal address personal as much as possible.
Professionalism: A legit business address looks more trustworthy.
Compliance: Marketing emails require a physical address to stay legal (CAN-SPAM rules).
Scalability: As your business grows, so does the need for systems, and that includes mail.
When Should You Set One Up?
If any of these sound familiar, it's probably time:
You're starting a newsletter or marketing campaign
You're registering an LLC or updating business docs
You’re hiring, scaling, or working with remote contractors
What Are Your Options?
Whether you want something basic or fully virtual, here’s a breakdown of your best non-home-address choices:
Option | What It Is | Best For |
USPS PO Box | Traditional P.O. Box at your local post office | Budget-friendly, simple, secure |
UPS Store Mailbox | A mailbox with a real street address at a UPS Store | Getting packages + street address requirement |
FedEx Delivery Manager | Address alternatives + pickup/drop services at FedEx Office | Secure package handling |
Virtual Mailbox | A real address managed online with mail scanning + forwarding | Digital nomads, remote teams, frequent travelers |
Virtual Office Services | Premium options with receptionist, phone answering, and meeting rooms | Client-facing businesses needing a polished presence |
Setting It Up (General Process)
Pick your provider
Choose your location or address
Complete required forms (usually USPS Form 1583 - less tedious than it sounds)
Verify your identity (2 forms of ID)
Start updating your business records (email marketing platforms, website, contracts, LLC paperwork, annual filings / registered agent, etc.)
A Few Providers
Provider | Type | Website |
USPS PO Box | P.O. Box | |
UPS Store | Street Address Mailbox | |
FedEx Office | Delivery/Pickup Hub | |
iPostal1 | Virtual Mailbox | |
Anytime Mailbox | Virtual Mailbox | |
Earth Class Mail | Virtual Mailbox | |
US Global Mail | Virtual Mailbox | |
Regus | Virtual Office | |
Davinci Virtual | Virtual Office |
Final Thoughts
A proper business mailing address might feel like a small upgrade, but it’s a sign that your business is growing and you’re thinking for the future. Whether you’re freelancing solo or managing a whole team, it’s a smart move to separate your personal life from your professional one.
If this has been sitting in your “I should really look into that” pile… here’s your sign.
Guess what I'll be doing this weekend... 📫
(If you guessed binge-watching You while setting up a PO Box, you nailed it).
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