Read through the job details and see what you think – I look forward to learning more about you and start building an awesome team!

 

 

About the company:

I started C3 Virtual in March 2015 with a focus on being self-employed. My niche is working in the Executive Assistant world to C-Level management, solopreneurs, entrepreneurs, growth coaches, etc. A recent influx of interest in my services has inspired me to grow my company. My goal is to continue building out the C3 team and right now, I am hoping to find my No.1!

​

 

Job Description:

Is inflation kicking your butt? Do you need to stay home with your kids or want a flexible work schedule? As a 1099 Contractor for C3, you can enjoy flexibility, earn extra cash, and engage in meaningful work.

​

This new opportunity allows me to expand my services and reach more clients. I'm seeking a dedicated and patient individual to join my team as a virtual assistant. As a C3VA, you will provide professional administrative services, completing tasks and projects assigned by clients with high quality and timeliness.

​

I fully embrace a remote and flexible workplace!  Whether you're looking for full-time or part-time work, a “full-time attitude” is essential. I believe in work-life integration, ensuring that work fits into the life you want.

​

You will be my right hand and crucial to the company’s success. I seek someone committed to long-term growth and contributing to the company's success.

​

As a contracted virtual assistant, you will support my company’s growth and work with clients individually or alongside me. Once you reach your capacity, I will bring on additional contractors to manage overflow.

​

 

Ideal Candidate:

Someone who genuinely cares about their work and the success of C3 Virtual! You are an organized and proactive individual, skilled at handling high-level administrative tasks. You manage complex schedules with ease, adapt quickly to changing priorities, and ensure everything runs smoothly for the client. Your excellent communication skills and discretion make handling confidential information a breeze. With a keen eye for detail, you never let a task slip through the cracks. You thrive in dynamic (remote!) environments, bringing resourcefulness and initiative to support the client, allowing them to focus on big-picture goals.

​

 

Responsibilities:

​

The VA may assist the client with:

• Communications:

  • Manage client communications to ensure satisfaction.

  • Provide exceptional customer service and support.

• Administrative Tasks:

  • Handle scheduling, email management, and data entry.

  • Manage personal and business calendars, including scheduling appointments and monitoring for potential conflicts.

• Project Coordination:

  • Assist with coordinating and following up on projects.

  • Facilitate on-time completion of projects and goals.

  • Collaborate with the team to improve processes and client experiences.

  • Oversee project management and organization.

• Research:

  • Conduct research on events, travel, projects, etc.

  • Deliver research results within an established time frame, based on best practices and team preferences.

• Expenses:

  • Ensure purchases meet client specifications.

  • Manage expense reporting and organization.

• Email Management:

  • Manage the email inbox, responding to and organizing emails based on company policies.

• Social Media Management and Marketing

• Meeting Support:

  • Attend virtual meetings, draft agendas, take meeting minutes, and provide follow-up as required.

• Other duties as assigned

 

The VA must maintain continuous and clear communication regarding task status, needs, and inquiries with clients. This includes acknowledging all assigned tasks within the agreed-upon timeframe, understanding expected due dates, promptly communicating any changes or delays, and seeking additional task support or client coverage during absences. They are also responsible for accurately tracking all billable hours in real-time using the official C3 Virtual time tracking system.

​

 

Candidate Competencies:

​

• Minimum 4 years of experience as a virtual assistant, Executive Assistant, or similar role required

• Experience working with B2B SaaS organizations would be great

• Strong organizational and time-management skills

• Excellent written and verbal communication

• Proficiency in Microsoft Office and Google Workspace

• Ability to work independently and manage multiple tasks

• Reliable internet and remote work setup

• Must have personal equipment; company email provided

• Comfortable working from home without distractions

• Committed to proactive client communication

• Clear and professional communication

• Strong organizational skills and task prioritization

• Proficient in multitasking across programs

• Exceptional attention to detail and handling complex tasks

• Thrives under pressure in a fast-paced environment

• Strong interpersonal skills for quick relationship building

• Positive and enthusiastic team player

• Technologically savvy with strong internet and computer skills

• Available during MST or EST business hours Monday-Friday, or as agreed with clients

 

Platforms:

​

Familiarity with various platforms is crucial, but, if something is new to you, no worries! I can provide training. I'm looking for someone comfortable and proficient in learning new programs, including:

• Google Suite, Google Calendar, and Microsoft Office

• Task management tools like Trello or Asana

• Communication tools such as Slack

• CRM platforms like SalesForce, HubSpot, or Zoho

• Expense reporting tools like QuickBooks or Expensify

• Travel management tools like Concur

• Social media management tools like Hootsuite

• Website platforms like Wix and Squarespace

 

What I Offer:

​

Join Me for an Exciting Opportunity!

​

Enjoy flexible work hours and the freedom of a remote work environment. You'll receive direct mediation and support from me for any client-related issues. I will be pushing heavy on marketing to bring in new clients, so you don’t have to worry about that. With no fixed hours—just timely completion of work and availability during business hours—you'll have the flexibility to manage your time effectively.

​

Compensation Details: You'll operate as a 1099 independent contractor, earning a competitive hourly rate. My competitive pay starts at $23 per hour, higher than many other virtual assistant companies. With the potential to earn up to $2,200 per month depending on your client mix, there's ample opportunity to grow with my company and take on more responsibilities as we expand. 

​

Tenure perks await!  After 6 months, VA hourly rates can increase based on qualifications and client retention, ensuring your efforts are duly rewarded as you continue to excel with me.